Terms and Conditions
Effective Date: [6th October 2025]
Company Name: Earhart Events (t/a Earhart Group Ltd)
Website: [www.earhartevents.com]
Email: [info@earhartevents.com]

1. Introduction
Welcome to Earhart Events, trading as Earhart Group Ltd (“we”, “us”, “our”). These Terms and Conditions (“Terms”) govern your use of our website, services, and equipment hire (“Services”). By accessing or using our website, making a booking, or hiring any items, you agree to be bound by these Terms, along with our Privacy Policy, Cookie Policy, and Returns and Refunds Policy.
If you do not agree to these Terms, please do not use our website or services.

2. Definitions
“Client” / “You” / “Your” refers to any individual, couple, business, or organisation making a booking or hiring equipment from us.
“Equipment” means any item, decoration, prop, lighting, furniture, or display hired from Earhart Events.
“Hire Period” means the time from when the equipment is delivered or collected until it is returned or collected by Earhart Events.
“Booking” means any confirmed reservation for equipment hire or event service made through our website, email, or in person.
“Deposit” means any advance payment required to secure a booking.

3. Use of Website
You agree to use our website only for lawful purposes and in a way that does not infringe the rights of, restrict, or inhibit anyone else’s use and enjoyment of the website.
All content on this website, including text, images, logos, and trademarks, are owned by or licensed to Earhart Group Ltd. You may not copy, reproduce, or distribute any content without prior written consent.
We reserve the right to modify or withdraw any part of the website at any time without prior notice.

4. Bookings and Payment
Bookings can be made through our website, by email, or directly with a member of our team.
A deposit (amount specified at time of booking) is required to secure your reservation. Bookings are not confirmed until the deposit is received.
The balance payment is due no later than [30 days] before the event date, unless otherwise agreed in writing.
If the booking is made for a date less than 30 days away then payment must be made in full or otherwise agreed in writing.
We reserve the right to cancel any booking if payment is not received by the due date.
All prices are inclusive of VAT unless otherwise stated.

5. Deposits and Cancellations
Deposits are generally non-refundable, except in circumstances outlined in our Returns and Refunds Policy.
Cancellations must be made in writing to [info@earhartevents.com].
More than 30 days before event: Deposit forfeited, no further charges.
Less than 30 days before event: 50% of the total hire cost payable.
Less than 14 days before event: Full hire amount payable.
Cancellations due to unforeseen events (e.g. government restrictions, severe weather, or illness) will be reviewed on a case-by-case basis.

6. Equipment Hire Terms
All equipment remains the property of Earhart Events (t/a Earhart Group Ltd) at all times.
The client is responsible for the safe use, care, and return of all hired items during the hire period.
Equipment must only be used for its intended purpose and under suitable conditions.
The client agrees not to alter, tamper with, or affix items using nails, screws, glue, or other adhesives.
Loss, Theft, or Damage:
Any lost, stolen, or damaged items during the hire period are the full responsibility of the client.
Replacement or repair costs will be charged at the full replacement value.
A refundable security deposit may be required at the company’s discretion.
Equipment must be returned in the same condition as received. Cleaning or repair fees may apply if returned dirty or damaged.

7. Delivery, Collection, and Setup
Delivery and collection times will be confirmed in advance. It is the client’s responsibility to ensure access is available at the agreed times.
Additional fees may apply for out-of-hours delivery, difficult access, or waiting time beyond agreed schedules.
Earhart Events staff are not responsible for installing or supervising equipment unless expressly included in the booking confirmation.
Once delivered and set up, the equipment’s safety and condition become the responsibility of the client until collected or returned.

8. Liability and Insurance
Earhart Events takes every reasonable precaution to ensure equipment is safe, clean, and in good working order.
The client assumes full responsibility for the equipment and its use once delivered.
Earhart Events is not liable for:
Any injury, loss, or damage arising from the use or misuse of equipment.
Any indirect, consequential, or incidental damages or losses.
Any event cancellation, delay, or loss due to circumstances beyond our control (e.g., weather, transport issues, power failures).
Clients are advised to arrange their own event or public liability insurance where appropriate.

9. GDPR and Data Protection
Earhart Group Ltd is committed to protecting your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.
We collect and process only the data necessary to manage bookings, payments, and communications.
Your data will not be shared with third parties except where required for service delivery (e.g., couriers or payment processors) or by law.
Please refer to our Privacy Policy for full details on how we collect, store, and use your data.

10. Child Protection
Earhart Events operates with respect for the welfare and safety of children.
Our staff are instructed to conduct themselves appropriately at events and to never engage in unsupervised interaction with minors.
Any items or props that may pose a safety risk to children (e.g., electrical lighting, glass décor, or heavy items) must only be handled under adult supervision.
Parents, guardians, or event organisers are responsible for ensuring children’s safety around hired items at all times.

11. Force Majeure
Earhart Events shall not be liable for any failure or delay in performing its obligations where such failure or delay results from circumstances beyond our reasonable control, including (but not limited to) acts of God, adverse weather, war, terrorism, pandemic restrictions, strikes, or transport interruptions.

12. Complaints and Dispute Resolution
We strive for excellent service and will address any concerns promptly.
Any complaint must be submitted in writing within 7 days of the event.
We will review and respond within 14 days.
If unresolved, disputes will be subject to the jurisdiction of the courts of England and Wales (or Northern Ireland, where applicable).

13. Amendments to These Terms
We may update these Terms from time to time to reflect changes in our business, operations, or legal obligations. The latest version will always be available on our website and will take effect immediately upon posting.

14. Governing Law
These Terms and any dispute arising from them shall be governed by and construed in accordance with the laws of England, Wales, and Northern Ireland.

15. Related Policy Documents
These Terms should be read in conjunction with the following Earhart Events policy documents:
Privacy Policy
Cookie Policy
Returns and Refunds Policy
Health & Safety Guidelines (where applicable)

16. Contact Information
For questions, bookings, or complaints, please contact:
Earhart Events (t/a Earhart Group Ltd)
Email: [info@earhartevents.com]
Website: [www.earhartevents.com]